For you and your guests safty and piece of mind we carry public liabilty insurance of £10,000,000 and are insured by
Hencilla Canworth Ltd
For a full copy of the policy please click here
PAT or portable appliance testing is an important part of any health & safety policy. The Health & Safety Executive states that 25% of all reportable electrical accidents involve portable appliances. The Electricity at Work Regulations place a legal responsibility on employers, employees and self-employed persons to comply with the provisions of the regulations and take reasonably practicable steps to ensure that no danger results from the use of such equipment. This in effect requires the implementation of a systematic and regular program of maintenance, inspection and testing. The Health & Safety at Work Act (1974) places such an obligation in the following circumstances:
For more details on PAT Click Here
From here on in the Event organiser is known as The PROMOTER and Andrews Creative shall be known as the ACT.
1a. Bookings can only be confirmed after receipt of the deposit (amount detailed on contract) plus a signed (or agreed by email) copy of the booking form. If the initial payment is received after expiry of the Provisional Booking Period (usually 7 days from the posting of the booking form if posted or 2 days if emailed) and the date is no longer available then such payment will be returned in full. A booking will be deemed to be confirmed when acknowledged by the ACT in writing or by email.
1b. The ACT will require the balance of any engagement fee payable to be made by cheque 14 days in advance of the Engagement. Any discounts shown on this booking form will apply only if the outstanding balance is settled at least 14 days before the function date. If there is less than 14 days between the time of booking and the engagement then at the ACTS discretion the balance in cash maybe payable on the night in advance of the performance. Cheques should be made payable to Andrews Creative.
2. If the PROMOTER cancels the booking or the event does not take place for any reason then the deposit will be forfeit. Full payment will be sought if cancellation is made within 28 days of the performance date, any cancellation must be made in writing and a written reply sought, until such the date is still considered booked. It is the responsibility of the promoter to ensure this is carried out correctly and any written records should be retained until the date of the booking has passed.
3. The ACT will conduct themselves in a manner befitting the engagement and will respond to the PROMOTERS requests relating to dress code, volume levels, music played, equipment location or any other reasonable request.
4. The ACT will require access to a properly earthed mains electricity supply, sufficient to allow safe usage of the required equipment for the performance. If the supply is inadequate then the amount of equipment may be reduced. If the ACT considers that the electricity supply or any other aspect of the event is unsafe then they reserve the right to refuse to start or continue the performance after consultation with the PROMOTER. The provisions of clause 2 may also apply. Most discos need a minimum of 2 x 13 amp supplies (not two plugs from an extension reel).
5. The ACT will use their best endeavours to attend the function. Should they be prevented from attending for any reason, including accident or sudden illness, then the PROMOTER will receive a full refund of all monies paid to the ACT for that function; however the ACT will not incur any additional liability for non-appearance. The ACT will do their upmost to make sure that a replacement ACT is provided in their absence if able to do so.
6. Licences for the performance of recorded music are only required at public events. In most cases private parties, such as wedding receptions, birthdays etc which are invitation only and attract no entrance fee do not require a licence. It is the PROMOTERS responsibility to obtain such licences if required. Should the ACT be prevented from performing due to the absence of any appropriate licence or similar permission or should the performance be cancelled for any other reason than the provisions of clause 2 will apply.
7. The ACT will require adequate setting up time prior to the performance (usually a minimum of 1 hour but depending on equipment needed this might be extended to 2 hours) and a sufficient period afterwards to dismantle and remove their equipment from the venue (up to 2 hours maybe required). The amount of time required is dependent on the amount of equipment and access to vehicles.
8. The PROMOTER is responsible for providing adequate supervision and safety of all guests, staff any members of the ACT and customers at the venue and will be liable for any loss damage or injury to equipment and members of the ACT caused by guests, staff or customers. Should the ACT be threatened or abused verbally or physically they have the right to terminate the performance and leave the venue.
9. The PROMOTER warrants that they are entitled to use the venue for the purposes of the event and performance and that the event does not breach any law, bye-law or conditions imposed on the property.
10. Any extension of playing time beyond that of the contracted time is purely at the discretion of the ACT and may be subject to other constraints; however they will do their best to accommodate any such request. Fees for extended times are charged at £30 per half hour or part thereof and payable in advance of any extended time to the ACT in cash.
11. The ACT may have had to travel a considerable distance to attend your function and so it is the responsibility of the PROMOTER to provide food and soft drinks for the ACT during the evening.
12. The PROMOTER engaging the ACT and the ACT accepting the engagement confirms acceptance of all these terms and conditions.
13. The ACT sometimes uses deputies of similar quality in the event of illness.
14. Permission is given for the ACT to take photographs during the event. Photos taken during a child’s party will not be used anywhere else by the ACT.